7th June 2006
Voting Members in Attendance
M Dingwall (Chair)
S Braham (Vice Chair)
S Allen
J Bird (Staff Board Member)
V Evans
K Johnson
H Spence
N Wilde
S Braham (Vice Chair)
S Allen
J Bird (Staff Board Member)
V Evans
K Johnson
H Spence
N Wilde
Guests
B Corrigan, Communication & Reassurance Officer, Wednesfield Police Station
2 x Heath Town Police Base Reps
Agreed by all voting members that agenda item 10) Sports Centre be brought forward on the agenda as item 6a) and an additional item, Five Year Vote to be added to the agenda as item 13a).
2 x Heath Town Police Base Reps
Agreed by all voting members that agenda item 10) Sports Centre be brought forward on the agenda as item 6a) and an additional item, Five Year Vote to be added to the agenda as item 13a).
1. Apologies
Apologies were received from Sgt Robson, Station Officer M Fellows and S Hill.
2. Conflicts of Interest
No conflicts were declared.
3. Minutes of Last Meeting
Proposed by S Allen, seconded by S Braham and agreed unanimously by all voting members that the minutes of the previous Board meeting held on Wednesday 26th April were a true and accurate representation.
4. Matters Arising
National Federation of TMO’s Annual Conference
M Dingwall and V Evans will be representing Heath Town at the Annual Conference. R Bickley to be booked to attend event.
5. Correspondence
M Dingwall informed members that he had received quotes from various consultants regarding the recruitment of an Interim Chief Executive.
M Dingwall had received acknowledgement of the data protection complaint.
Members were informed that the Audit Commission Report is due on 21st June 2006, K Bolister, Neighbourhood Renewal, will inform all TMO’s in due course of the outcome of the report.
6. Community Projects
Billy Corrigan, Communication & Reassurance Officer from Wednesfield Police Station gave a presentation to members on the neighbourhood policing Government initiative that had come into effect from Monday 5th June 2006 and is intended to become a UK wide policy by 2008. The policy is attempting to close the reassurance gap between fear and crime and will result in a stronger visual police presence on the Estate by way of Community Support Officers.
Members were informed that East Park officers would also be based at the Heath Town Base consisting of 1 sergeant, 6 PCs and 6 SCs as well as 1 sergeant, 7 PCs and 3 Community Police Officers allocated for the Heath Park area.
B Corrigan excused himself from the meeting at this point.
Apologies were received from Sgt Robson, Station Officer M Fellows and S Hill.
2. Conflicts of Interest
No conflicts were declared.
3. Minutes of Last Meeting
Proposed by S Allen, seconded by S Braham and agreed unanimously by all voting members that the minutes of the previous Board meeting held on Wednesday 26th April were a true and accurate representation.
4. Matters Arising
National Federation of TMO’s Annual Conference
M Dingwall and V Evans will be representing Heath Town at the Annual Conference. R Bickley to be booked to attend event.
5. Correspondence
M Dingwall informed members that he had received quotes from various consultants regarding the recruitment of an Interim Chief Executive.
M Dingwall had received acknowledgement of the data protection complaint.
Members were informed that the Audit Commission Report is due on 21st June 2006, K Bolister, Neighbourhood Renewal, will inform all TMO’s in due course of the outcome of the report.
6. Community Projects
Billy Corrigan, Communication & Reassurance Officer from Wednesfield Police Station gave a presentation to members on the neighbourhood policing Government initiative that had come into effect from Monday 5th June 2006 and is intended to become a UK wide policy by 2008. The policy is attempting to close the reassurance gap between fear and crime and will result in a stronger visual police presence on the Estate by way of Community Support Officers.
Members were informed that East Park officers would also be based at the Heath Town Base consisting of 1 sergeant, 6 PCs and 6 SCs as well as 1 sergeant, 7 PCs and 3 Community Police Officers allocated for the Heath Park area.
B Corrigan excused himself from the meeting at this point.
6a. Sports Centre
F Harvey presented his marketing plan for the Sports Centre to the Board identifying his recommendations for analysing market demand, setting market objectives and strategies, sports centre programmes, pricing strategies, promotion and monitoring.
Discussion took place with regard to costs of repairing the all weather pitch, health and safety and security issues of staff.
F Harvey requested to being a breakdown of costings and capital outlay to next meeting on 14th June 2006 including further more detailed information on staffing.
F Harvey informed members that 2 staff members would be required to work at the Centre along with the Sports Centre Manager. The current job description of the Centre Manager would have to be reviewed and skill deficiencies highlighted. Any re-training would only be effective if held to strict systems.
Suggestion by K Johnson that an Assistant Sports Manager should also be in place to cover periods of absence of the Centre Manager.
F Harvey excused himself from the meeting at this point.
7. Health & Safety Uniforms
Report by R Bickley to members.
Proposed by N Wilde, seconded by V Evans with all voting members unanimously in favour that as operatives within the Contracts, Environmental and Concierge departments renew their uniform, the purple polo style shirts will be substituted with yellow high visibility polo shirts of a similar material. Board recommended that until renewal, high visibility vests should be worn when around the Estate.
8. Board Secretary
Members informed by M Dingwall that Pat Lockyer had formally resigned from her position as a Board Member and as Company Secretary.
M Dingwall to issue a memo to all staff and Board members requesting volunteers who may be interested on taking on the position as Company Secretary. Appointment of Company Secretary to be placed on the Board agenda of 19th July.
9. Housing Plus Committee
V Evans proposed, S Allen seconded with all voting members in favour that due to low attendance the Housing Plus Committee would cease as of today with all Housing Plus issues to be dealt with at the Resources Committee.
Housing Plus Committee to be placed on the next Resources agenda of 26th June 2006.
10. Re-located to item 6a).
11. Contract Manager’s Report
R Bickley conveyed the Contract Manager’s report both in a written report and verbally to members present.
Report included statistics on repairs work from April 26th to June 6th 2006, department free phone number, decent homes, regeneration and programmed works.
R Bickley affirmed to members that the minor works funding of £20,000 had been granted to Heath Town although any funding relating to Chervil Rise was frozen until re-development plans were confirmed.
R Bickley confirmed to members that the lift floor resurfacing would not be taking place at Red Oak as it had been re-surfaced within the last 2 years.
Members were informed that the Contracts Department will be making notice boards to erect on the Estate in order to save money.
M Dingwall informed members that there would be further tenant public meetings held on the last Tuesday and Wednesday of every month. H Woodward to circulate dates to Board, staff and tenants.
F Harvey presented his marketing plan for the Sports Centre to the Board identifying his recommendations for analysing market demand, setting market objectives and strategies, sports centre programmes, pricing strategies, promotion and monitoring.
Discussion took place with regard to costs of repairing the all weather pitch, health and safety and security issues of staff.
F Harvey requested to being a breakdown of costings and capital outlay to next meeting on 14th June 2006 including further more detailed information on staffing.
F Harvey informed members that 2 staff members would be required to work at the Centre along with the Sports Centre Manager. The current job description of the Centre Manager would have to be reviewed and skill deficiencies highlighted. Any re-training would only be effective if held to strict systems.
Suggestion by K Johnson that an Assistant Sports Manager should also be in place to cover periods of absence of the Centre Manager.
F Harvey excused himself from the meeting at this point.
7. Health & Safety Uniforms
Report by R Bickley to members.
Proposed by N Wilde, seconded by V Evans with all voting members unanimously in favour that as operatives within the Contracts, Environmental and Concierge departments renew their uniform, the purple polo style shirts will be substituted with yellow high visibility polo shirts of a similar material. Board recommended that until renewal, high visibility vests should be worn when around the Estate.
8. Board Secretary
Members informed by M Dingwall that Pat Lockyer had formally resigned from her position as a Board Member and as Company Secretary.
M Dingwall to issue a memo to all staff and Board members requesting volunteers who may be interested on taking on the position as Company Secretary. Appointment of Company Secretary to be placed on the Board agenda of 19th July.
9. Housing Plus Committee
V Evans proposed, S Allen seconded with all voting members in favour that due to low attendance the Housing Plus Committee would cease as of today with all Housing Plus issues to be dealt with at the Resources Committee.
Housing Plus Committee to be placed on the next Resources agenda of 26th June 2006.
10. Re-located to item 6a).
11. Contract Manager’s Report
R Bickley conveyed the Contract Manager’s report both in a written report and verbally to members present.
Report included statistics on repairs work from April 26th to June 6th 2006, department free phone number, decent homes, regeneration and programmed works.
R Bickley affirmed to members that the minor works funding of £20,000 had been granted to Heath Town although any funding relating to Chervil Rise was frozen until re-development plans were confirmed.
R Bickley confirmed to members that the lift floor resurfacing would not be taking place at Red Oak as it had been re-surfaced within the last 2 years.
Members were informed that the Contracts Department will be making notice boards to erect on the Estate in order to save money.
M Dingwall informed members that there would be further tenant public meetings held on the last Tuesday and Wednesday of every month. H Woodward to circulate dates to Board, staff and tenants.
12. Finance Report
S Carmichael provided a verbal and written financial report to members informing them of the current budgetary situation of the EMB.
13. Best Value Review – Organisational Changes
Date for IRIS Consulting to provide their final report to lead officers and Board members was arranged for Thursday 22nd June 2006 at 1.30 p.m.
13a. Five Year Vote
Members informed that a quote had been received from the Electoral Reform Service for the cost of carrying out the 5 year vote estate wide of £1,650.00 and a tenant satisfaction survey of £1,500.00. The second company approached gave similar figures.
R Bickley to check with Electoral Reform as to whether the price includes door knocking and report back to the Board.
Clarification regarding the 5 year vote and AGM to be sought.
14. CEO
Confidential item.
Interim CEO
Following the distribution of a CV to lead officers and Board members of a prospective interim CEO, N Wilde and S Allen agreed to sit on the interview panel set for Tuesday 13th June 2006 at 2 p.m. Candidate is to be appointed on a week-by-week basis until an interim CEO can be formally recruited. The Board at the next meeting of 14th June 2006 will ratify the decision of the interview panel.
S Carmichael as Lead Officer plus S Allen, S Braham and H Spence will meet on Monday 12th June 2006 at 2 p.m. in the EMB Conference Room to examine proposals sent by consultants, RDHS, Tribal and Teme in recruiting an interim CEO for the EMB. To be placed on the Board agenda of 14th June 2006 for members to hear recommendations from panel and to decide upon consultants to be appointed for task.
15. Information Only Items
Reports on housing and personnel previously distributed to members for their attention.
S Carmichael provided a verbal and written financial report to members informing them of the current budgetary situation of the EMB.
13. Best Value Review – Organisational Changes
Date for IRIS Consulting to provide their final report to lead officers and Board members was arranged for Thursday 22nd June 2006 at 1.30 p.m.
13a. Five Year Vote
Members informed that a quote had been received from the Electoral Reform Service for the cost of carrying out the 5 year vote estate wide of £1,650.00 and a tenant satisfaction survey of £1,500.00. The second company approached gave similar figures.
R Bickley to check with Electoral Reform as to whether the price includes door knocking and report back to the Board.
Clarification regarding the 5 year vote and AGM to be sought.
14. CEO
Confidential item.
Interim CEO
Following the distribution of a CV to lead officers and Board members of a prospective interim CEO, N Wilde and S Allen agreed to sit on the interview panel set for Tuesday 13th June 2006 at 2 p.m. Candidate is to be appointed on a week-by-week basis until an interim CEO can be formally recruited. The Board at the next meeting of 14th June 2006 will ratify the decision of the interview panel.
S Carmichael as Lead Officer plus S Allen, S Braham and H Spence will meet on Monday 12th June 2006 at 2 p.m. in the EMB Conference Room to examine proposals sent by consultants, RDHS, Tribal and Teme in recruiting an interim CEO for the EMB. To be placed on the Board agenda of 14th June 2006 for members to hear recommendations from panel and to decide upon consultants to be appointed for task.
15. Information Only Items
Reports on housing and personnel previously distributed to members for their attention.
16. Any Other Business
Articles of Association
Following memorandum received by M Dingwall regarding low attendance at meetings of updating Articles of Association, M Dingwall to ask for future dates for group to meet. Panel consists of T Cash, Councillor Jaspal, S Braham and N Wilde.
10th Year Celebrations
S Allen, J Bird, S Braham and R Bickley expressed interest in helping H Woodward with the event.
Staff Newsletter
To be produced and circulated shortly.
Estate Newsletter
Information and departmental summaries to be passed to H Woodward for inclusion in the next Estate Newsletter.
Report format
M Dingwall thanked all officers present for adhering to the report template.
Thank You
M Dingwall expressed his appreciation and thanks to Pat Lockyer for all her hard work and support as a member of the Board for nearly 10 years.
17. Date of Next Meeting
Additional Board Meeting – Wednesday 14th June 2006 at 6 p.m. in the EMB Conference Room.
Next Tabled Board Meeting – Wednesday 19th July 2006 at 6 p.m. in the EMB Conference Room.
Articles of Association
Following memorandum received by M Dingwall regarding low attendance at meetings of updating Articles of Association, M Dingwall to ask for future dates for group to meet. Panel consists of T Cash, Councillor Jaspal, S Braham and N Wilde.
10th Year Celebrations
S Allen, J Bird, S Braham and R Bickley expressed interest in helping H Woodward with the event.
Staff Newsletter
To be produced and circulated shortly.
Estate Newsletter
Information and departmental summaries to be passed to H Woodward for inclusion in the next Estate Newsletter.
Report format
M Dingwall thanked all officers present for adhering to the report template.
Thank You
M Dingwall expressed his appreciation and thanks to Pat Lockyer for all her hard work and support as a member of the Board for nearly 10 years.
17. Date of Next Meeting
Additional Board Meeting – Wednesday 14th June 2006 at 6 p.m. in the EMB Conference Room.
Next Tabled Board Meeting – Wednesday 19th July 2006 at 6 p.m. in the EMB Conference Room.